Job Title: Property Accounting Clerk

Department: Finance

Reports To: Executive Director

Position Classification: Exempt

Approved Date: April 24, 2026

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This position performs routine clerical activities related to finance and accounting. This position is responsible for managing financial transactions related to accounts payable and accounts receivable for East Oakwood, Oakwood, Village of Seven Mornings, and Family Site Apartments. This position works closely with the Director of Finance, Director of Operations,  and the Executive Director in providing property-level financial support and information to staff, the Executive Director, board of directors, and external partners.

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Accounts Payable (AP)

· Process and verify vendor invoices for accuracy and proper authorization 

· Enter invoices into accounting system and ensure timely payment 

· Prepare and process checks, ACH payments, and electronic transfers 

· Maintain vendor files and resolve discrepancies or billing issues 

· Reconcile vendor statements and follow up on outstanding balances 

· Ensure compliance with procurement policies and HUD regulations 

Accounts Receivable (AR)

· Post tenant rent payments and other receivables 

· Monitor tenant accounts and follow up on past-due balances 

· Assist with rent calculations, adjustments, and billing 

· Prepare and send statements, notices, and collection correspondence 

· Reconcile tenant accounts and maintain accurate records 

General Accounting Duties

· Assist with monthly bank reconciliations 

· Maintain organized financial records and documentation 

· Support audits by providing requested documentation 

· Generate financial reports as needed 

· Ensure compliance with federal, state, and local housing regulations 

Qualifications

Education & Experience

· High school diploma or equivalent required

· Associate’s degree in accounting or related field preferred 

· 1–3 years of AP/AR or general accounting experience 

· Experience in public housing or government accounting is a plus 

Skills & Abilities

· Strong attention to detail and accuracy 

· Knowledge of basic accounting principles 

· Familiarity with accounting software (e.g., Yardi, QuickBooks, or similar) 

· Proficiency in Microsoft Excel and Word 

· Ability to handle confidential information 

· Strong organizational and time management skills 

· Good communication and customer service skills 

Other Job Duties:

· Provides administrative support to Director of Operations and Finance as it relates to bids, document review, audits, financing documents including online system filing and updating as needed for properties.

· Attend staff meetings and other meetings as identified.

· Other Duties as assigned by Executive Director related to the financial security of CHA and Arkansas Regional Commission (ARC) properties.

· None

· A working knowledge of generally accepted accounting standards and procedures, proficient in online reporting systems, understanding of money and finance.

· Possess the mathematical ability to complete required calculations and troubleshoot balancing problems.

· The ability to demonstrate a high degree of ethics, integrity, discretion, and confidentiality.

· Strong organizational skills and the ability to demonstrate a high level of attention to detail is required.

· Must possess the ability to establish and maintain effective working relationships with all levels of personnel within CHA and the public, as well as communicate and interact in a positive, professional manner.

· Experience with computerized accounting systems and Microsoft Office Suite software, including the ability to create and maintain Excel spreadsheets.

· Within the scope of assigned authority, exercise initiative, sound judgement, and make business decisions.

· Support the mission of the Conway Housing Authority and Accounting Department by demonstrating excellent customer service, interpersonal and relationship building skills.

· Ability to work successfully independently as well as in a team-oriented atmosphere.

· Interpret printed and electronic data and consult with others in the department daily.

Teamwork

Responsiveness

Integrity

Collaboration

Attention to detail

Active   listening

Professionalism

Organizational skills

Trust

Innovation

Problem solving skills

Positive   attitude

Job Specific Competencies:

Adaptability, Job Expertise Accuracy , Ability to multitask, Ability to work independently

· Formal training in finance and/or accounting or related field with course work in accounting is required, a bachelor’s degree is highly preferred.

· A minimum of 2 years in a finance or accounting support role. Experience must be within the last 10 years.

· Proficient in Microsoft 365 software products, with expertise in Excel and knowledge of SharePoint.

· An equivalent combination of relevant education and experience (within the last 10 years) will be considered.

· Must possess and maintain a valid Arkansas Driver’s License with acceptable driving record (no major violations within the past three years) and be insurable through Conway Housing Authority insurance carriers.

· Acceptable criminal history, credit check and motor vehicle background check is required.

Work is generally performed in an office environment that may require sitting for extended periods of time, repetitive keyboard motion, reaching, bending, and kneeling. Light physical effort may be required by moving and positioning objects up to 20 pounds occasionally and/or 10 pounds frequently.

This position description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this role.

Applications must include a resume and salary requirements. Materials may be submitted by email to jotto@conwayha.org or brought or mailed to:

Conway Housing Authority
335 South Mitchell
Conway, AR 72034
Attn: Dr. Jackie Otto, Interim Executive Director

Job Title: Maintenance Technician

Department: Facilities / Maintenance

Position Classification :Exempt

Reports To: Maintenance Supervisor

Employment Type: Full-Time / At-Will

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 POSITION SUMMARY:

Under general supervision, performs a wide variety of skilled and semi-skilled building maintenance, repair, and grounds-keeping tasks across Authority-owned residential and common-area properties. Ensures all units and facilities meet HUD Uniform Physical Conditions Standards (UPCS), Housing Quality Standards (HQS), National Standards for the Physical Inspection of Real Estate (NSPIRE), local building codes, and the Authority's quality standards. Works as a cooperative team member to maintain safe, clean, and habitable living environments for all residents.

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 ESSENTIAL DUTIES & RESPONSIBILITIES

Unit Maintenance & Turnover

• Prepare vacant units for occupancy (paint walls, replace locks, clean appliances, repair flooring, install fixtures, remove debris)

• Respond promptly to resident work order requests and document all activity in the maintenance log

• Conduct move-in/move-out inspections using standard Authority checklists

Skilled Trade Repairs

• Plumbing: Unplug drains; repair/replace toilets, faucets, valves, water heaters, and garbage disposals

• Electrical: Reset circuit breakers; replace outlets (110V–220V), switches, thermostats, light fixtures, and heating units

• Carpentry: Repair drywall, install doors/locks, replace cabinets, floor tile, carpet squares, and sheet goods

• HVAC: Perform filter changes, minor HVAC repairs, and preventive maintenance

• Appliances: Replace stove elements, belts, switches, and timers

Grounds & Common Areas

• Mow lawns, trim shrubs/trees, blow walkways, and apply fertilizers/herbicides safely as needed

• Ensure property exteriors are free from trash and other debris

• Perform ice/snow removal and apply de-icing agents to walkways and parking lots as needed

• Maintain cleanliness of all common areas, hallways, offices, and exteriors

Safety & Compliance

• Inspect and replace fire extinguishers, smoke detectors, and carbon monoxide alarms

• Perform HUD-designated UPCS and routine safety inspections as assigned

• Report hazards, poor housekeeping conditions, and maintenance concerns to supervisor

General Duties

• Maintain inventory of tools, supplies, and equipment; complete time sheets and work orders

• Perform emergency on-call repairs after hours, on weekends, and holidays on a rotational basis

• Attend required training programs, including safety and certification courses

• Maintain confidentiality of all resident information

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QUALIFICATIONS

Education

• High school diploma or GED required; trade school or military technical training preferred

Experience

• Minimum 1–3 years of verifiable hands-on general building maintenance experience

• Proficiency in at least one skilled trade (plumbing, electrical, HVAC, or carpentry)

Skills & Abilities

• Ability to use hand and power tools safely and effectively across multiple trades

• Strong communication skills; ability to interact professionally with residents of diverse backgrounds

• Ability to read and follow written and oral work orders and instructions

• Ability to work independently and as part of a team; good time management skills

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 LICENSES & CERTIFICATIONS

• Valid driver's license with acceptable driving record (required)

• Trade certifications in plumbing, electrical, or HVAC (a plus)

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 PHYSICAL DEMANDS & WORKING CONDITIONS

• Lift and carry up to 50 lbs. unassisted; heavier loads with assistance or equipment

• Prolonged standing, walking, climbing, stooping, kneeling, bending, and overhead work

• Work performed both indoors and outdoors in varying weather conditions

• Regular 40-hour workweek (Mon–Fri); on-call rotation required for after-hours emergencies

• Frequent contact with residents; must maintain professional and courteous demeanor at all times

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Disclaimer: This job description is not intended to be all-inclusive; an employee may also perform other reasonably related job responsibilities as assigned by immediate supervisor and other leadership as required. The Conway Housing Authority reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. 

Management reserves the right to change the job description, job duties, functions, reassign, or combine job duties at any time.

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CHA is committed to supporting a diverse workforce and does not discriminate in employment based on race, ethnicity, gender, religion, national origin, age, disability, marital status, sexual preference or any other status protected by law.

Applications must include a resume and salary requirements.  Materials may be submitted by email to swade@conwayha.org or brought or mailed to:

Conway Housing Authority
335 South Mitchell
Conway, AR 72034
Attn: Sherdana Wade, Director of Operations 

Selected applicants will be required to complete an assessment.